GERWC Meeting - October 10, 2007 – 6 PM

Downtown Library Evansville – 10 present – Don Nichols Chairperson (Gordon absent)

  • No guests
  • Minutes of September 2007 meeting approved as presented
  • Financial report/amended and approved as presented
  • No correspondence

Race Timing

  • Everything is ready to go for the Ellis Park 5k

Race Management – no report

Web Page

  • Monthly maintenance and working on November newsletter

Banquet

  • All assignments are being co-ordinated
  • It was the consensus of the board that we would not have a speaker unless the Step Up Club was willing to pay the expenses.
  • A motion was made and carried that  two CD’s will be purchased soon after the NY Eve race and set aside for the purpose of funding the two 2008 $500.00 GERWC scholarships. The board considered this a priority over a guest speaker and felt the general fund cannot afford both.

Membership

  • We gained 7 new members from the YMCA ½ marathon expo. We’re over 200 members

Newsletter

  • Articles for the next edition should be in before the end of October
  • We are asking for members to send in stories about their ½ marathon experience

Picnic – no report

Step Up Club – no report

Scholarship

  • To address concerns about funding the two GERWC scholarships, the board ruled out hiring a guest speaker at the banquet (see Banquet above).
  • Scholarship applications have been distributed to the local high schools

Summer Track Program

  • It is early but we will need to consider how to fund it in 2008

Special Events

  • Pub Run – Fast Eddy’s October 17
  • Septembers run was well attended

Grand Prix

  • Updated with ½ marathon points
  • Most feel this new idea has been one reason for our membership increase.

Old Business

  • Club business cards have been printed and distributed

New Business

  • We need a replacement for Gordon Benfield as president by 1/1/08. The idea of paying $100.00 per month for this position was discussed with final action at the November meeting.
  • A director for the NY Eve race is needed. Most feel we are near the date where it will be too late to put the race together.
  • Banquet speaker – (see Banquet above)
  • Timing equipment agreement – Ideas discussed were: Charging a fee or asking for donation – do not loan equipment at all – have the board deal with each request individually – make a complete list of all items as to have a complete inventory to assure all loaned items are returned
  • Equipment insurance – Cedric has asked the insurance company to quote a price
  • Meeting location – citing a possible need to move from our present location to Oaklyn branch the board prefers to stay at the downtown branch if possible.
  • Middle School Ball Park Run – We donated $200.00 to this event and “GERWC “ was printed on all t-shirts and trophies
  • Discussion about Jim Effinger storing the timing equipment and charging the batteries. With due consideration for his efforts a motion was made by Bob Lauderdale and seconded by Jerry Seddon and carried to pay Jim Effinger $25.00 per month effective immediately. Furthermore his director title will be changed to “Finish Line/Equipment Manager”.
  • Discussed awards for the 2007 Grand Prix winners. Chad being absent and not sure of the cost the board approved up to $250.00 toward certificates. We may have to revisit this at a later date to approve more money.

 

Being no further business the meeting was adjourned at 7:45 pm