GERWC Meeting December 12, 2007 – 6:00 pm

Downtown Library Evansville – 12 present

No Guests

Note: Member Chris Thomas present and is interested in club president position

• Minutes of the November 2007 meeting were approved as presented
• Financial report for November 2007 was approved as presented

Correspondence

• Welborn Foundation grants discussed
• The clubs USPS renewal permit is due. A motion was made and carried to renew the permit.

Race Timing

• Discussion on Healthy Resolutions event New Years Eve. Registrations are coming in.

Race Management

• Thanksgiving Day 5k – Though the race director had no complaints with our service, we discussed problems with the finish chutes backing up. It was determined they were too short.

Web Page – no report

Banquet

• Postcards have been sent to club members. DeLigges was selected to be the caterer. Chad Hartman is preparing the awards for the Grand prix winners. High school award winners coaches will be invited. Bob Head will be in charge of drinks and desserts. A motion was made and carried to allow Bill Hussman to be signatory to the checking account for this night  as Treasurer Ced Hustace is unable to attend.

Membership

• It was agreed we will have a booth as well as provide timing services for the January 12^th “Livin’ It Up” event at the Centre at 9:00 a.m.The board feels this is a good opportunity to promote the club. Many volunteers are needed for the booth and race.

Newsletter

• Deadline for the next edition is December 20^th.

Picnic – no report

Step Up Club – no report

Scholarships

• Applications are coming in

Summer Track Program

• Gordon Benfield hopes the club will have the program in 2008.

Special Events

• Pub run December 17 from the YMCA at 6:00 pm. It will wind through various neighborhoods observing Christmas lights then gather at Smitty’s bar afterward.

Grand Prix

• Discussion about changes needed about this program for the 2008 season. Chad would like to do this following the January 2008 board meeting.

Old Business

• Final discussion concerning paying the next club president determines we will not.
• Gordon Benfield would like to be notified ASAP when 2008 race dates are scheduled so he can help the race community avoid conflicting dates for their events.
• GERWC Equipment Loan Agreement (Final draft for approval). After review of the draft a motion was made and carried to adopt the Agreement (attached).  Copies will be kept with all club owned equipment where it is stored to held facilitate getting the required paperwork filled out. It was further agreed the standard time frames will apply for the following: Donations per the agreement are due within 30 days from the event and equipment loaned will be returned within 5 days of the event. These stipulations will apply unless other arrangements are agreed to.
• More Thanksgiving Day 5k discussion. (Bob Head was not present for earlier discussion). He feels we had enough volunteers for two chutes but the chutes were too short. Many of the regular trained volunteers were running the race that day, perhaps competing in the Grand Prix. A race this size needs 30 volunteers he feels.
• This will be Gordon Benfields last meeting as GERWC President. The board thanked him for a job well done and as a great promoter of running in the community as well.