Attending:  Gordon, Janet, Chad, Craig, Bob C., Ced, Richard, Bob H., Tom, Carol, Joe, Ray, Bob L., Jim, and Linda

Treasurer Report: Submitted. No pay from the River Run yet. Just found out they needed the tax ID. Number. Toyota has paid the Step-Up club.

Race timing /Web page: Web; Added two 15k racewalk pictures. Al Langon profile is on the site. Added was the picnic info. Also added was the current race calendar. The anti-virus program has been renewed. This was $20.  Timing; GERWC will not time “Run for Scouts” due to lack of sponsorship. So they will use cards and baskets. And will borrow the clock and a starter’s pistol. Chad’s wife, with help fromTodd Johnson will time the Jasper race. If you would like to help with this, contact Chad.

Banquet:  Ced will be checking on Angelo’s restaurant on how much catering is, and how much to get the basement for. Linda will call Anne Audain, for speaking. She will also check into the 4H. There is a wonderful caterer out there. If Anne Audain cannot speak, she will contact Pat Shoulders. 

Race Calendar: Add, Aug 17th; Pike County race (Petersburg), Sept 28th is a new race in Poseyville. It is to benefit “Andy”. A youth, who suffered injuries from an accident. It is in conjunction with their Autumnfest.  Aug 3 is a big day with several races to choose from. Jasper, the Y series, Owensville. Boo run is on Oct 26th. 

Walker’s Report: A few members of the walking club have been working on a Mike Rohl clinic. It is for racewalking technique. They also have a USATF club number. And now can race as a team too.  They are currently working with Casino Aztar on getting a hotel packet together. Wesselmans is now certified, in the 5k, 10k, 15k and the 20k.

Membership: Elizabeth is working on getting together a list of members who are most interested in races and helping out at race. That way they can get emailed in advance of races.

Newsletter: Taking articles up until July 22nd. Please email these to Janet. There will be a change in mailing amount for the next newsletter. Janet will not accept old articles. It needs to be current, as in what happened between newsletters. She will use less pictures and local tri-state races only. 

Picnic:  This is for Sunday, Aug 11th. At Wesselman’s park. 12 noon. The first shelter house has been rented. One side only though.  We will have kid’s games, golf, food, and lots of social time! 
A-L brings a main dish or vegetable.  M-Z will bring a dessert. The club will provide meat. If anyone has a volleyball net and ball. Contact Gordon. 

Step_Up: This club has received their payment from the Toyota race. Carol has sent evaluations to all the leaders. They had a meeting on this. They voted on getting more incentives for the kids. They will make the awards closer together (mileage wise). They have two new clubs now formed. Grace Lutheran and St John’s Catholic Church fitness program. They will order 1000 brochures to give to the parents of new ones just interested in it.  The kids will cross train once a week. 

Scholarship: No changes. In August the school board coordinator will be contacted.

Old Business: 
1. Art’s Council ½ marathon: Date set for Oct 26th 2003, at 8 am. They are currently having once monthly meetings on this. All committee chairs have been set up now. They are looking towards Old National as the main sponsor. The course has not been decided. 
2. Ynot2K:  Entry fee was discussed. Also the First Night buttons was discussed. It was voted to put the option of purchasing a button on the entry fee. As some do not go to this. But entry fee was not decided on yet.

NewBusiness: 
1. Club Spending: There has been club spending without the boards consent. Now it was voted on to change the policy. Less than $50 submits your proposal to Gordon, whether by email or phone. And he will either approve or take it to the board. Over $50 has to come directly to the board for approval. We will talk on how the Step- Up will do their spending. As this goes through the treasurer also. 
2. Ray Rayl Memorial race: Proceeds will go the Scholarship fund. We will try to get this race affiliated with and Otters Game. And try to get free tickets to the game on the same night. We will be using donated trophies. But please wait until further notice on donating. This race has a possibility of next year.
3. Club Brochure: This is still being worked on. 
4. RRCA Membership: There were questions on RRCA insurance. Theirs is higher than what the club pays for. So Gordon is checking will this. He will see if our insurance meets their requirements. 
5. Race timing Travel: Please try to carpool! This will cut cost of mileage be submitted. 
6. Shirts for Board: It will say GERWC and your name under this. Ced will check on prices of polo’s. We are currently looking for one retailer who does shirts and magnets and stuff. The club talked about taking bids from companies, who specialize in this type of business.  Will discuss next meeting. 

Other: It was voted on that we would time the River Run only, and not help with sponsorship.

Next meeting is after the picnic. Aug 14th 

Minutes submitted
Linda Swonder
Sec.